A Job Advertisement: Clerk (Protocol, Political Affairs, Economics Affairs, and Public Relations & Cultural Affairs) (Deadline: 21 September 2025)

1. About Us

 The Embassy of Japan in Malta is seeking a highly motivated individual to join our team as a Clerk. This position offers a unique opportunity to contribute to diplomatic relations between Japan and Malta.
 

2. Responsibilities

(1) Secretarial Work/Protocol

• Schedule management and coordination for appointments with the Maltese government, private sector, academic institutions, and other stakeholders
• Correspondence with the relevant organisations by email or phone.
• Draft letters and Note Verbales.
• Provide administrative support to the Head of Mission.
• Management of contacts list for the Embassy

(2) Research and Report Writing

• Conduct research on specific issues on Politics, Economics, Foreign Relations, and Social Issues, to support the Embassy’s decision-making processes.
• Monthly report on the Maltese Political Affairs, Economic Affairs and Foreign Relation and Social and Cultural Affairs etc. based on the news articles.
• Attend meetings and submit pre-/post- meeting reports.

(3) Public Relations & Cultural Affairs

• Plan, execute and follow up on public relations and cultural affairs initiatives, including event planning/management.
• Foster friendly relations between Japan and Malta through cultural exchange.
• Daily correspondence with the relevant organisations by email or phone.
• Attend meetings and submit pre-/post- meeting reports.
• Assist in managing Embassy’s social media accounts.

(4) Others

• Any other task deemed necessary for the operation of Embassy of Japan in Malta and the strengthening of the bilateral relations e.g., assistance on reception planning/management.

3. Eligibility

(1) A Maltese national or any other national with an appropriate work permit by himself/herself in the relevant field.
(2) Preferably holds a university degree or equivalent, ideally in Politics, Economics, Law, International Relations, Social Sciences, or Public Policy, though other fields may also be considered.
(3) Has a strong interest in Japan.
(4) Familiar with Maltese politics, economy, foreign relations, culture, and society.

4. Skills and Competencies required for an ideal candidate

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Research and analytical skills.
• Ability to work independently and collaboratively within a team.
• Proficiency in English and Maltese; knowledge of Japanese is a plus.

5. Salary and Benefits

• Salary: Approximately €2,000 to €2,700 gross per month (The salary will be determined within a defined range based on the candidate’s experience; salary increases in accordance with local laws).
• Overtime allowance, statutory bonuses and cost of living adjustments according to the law.
• Annual paid leave: 24 days (excluding sick leave)
• Holiday (Embassy closure): Combination of Japanese and Maltese national holidays *The number of days of leave in the first year will be calculated on a pro rata basis according to the month of employment.

6. Important Notes

• Working Days and Hours: Monday to Friday, 9:00–17:45; full-time 38.75 hours per week 　*FlexTime is not introduced.
• Workplace: The Embassy of Japan in Malta (Sliema) *Remote work is not introduced.

7. How to Apply

 Interested candidates should submit their resume, a cover letter, and a copy of your Maltese ID/your work permit to embassy@ve.mofa.go.jp by Sunday, 21 September 2025.
 Please include “Clerk Application (Protocol, Political Affairs, Economics Affairs, and Public Relations & Cultural Affairs) - [Your Name]” in the subject line.
 
 The Embassy of Japan in Malta is an equal opportunity employer. We encourage applications from candidates of all backgrounds.
 
 Join us in fostering positive diplomatic relations and cultural exchange between Japan and Malta.